This video series from InfoSnap shows how Online Application and Registration can simplify your life!
This video from the Department of Catholic Schools walks you through our InfoSnap site and workflow.
The first place to go for questions is the GOLD ? inside any workspace. This will take you to InfoSnap's built-in documentation!
Here is an example of some support documentation. This can help you with specific tasks, like removing tags, adding new students, and searching for records
The best way to prepare to use InfoSnap Application and Registration system is to complete our online course. This will give you a clear look at the entire process and ensure you get the maximum productivity benefit from implementing InfoSnap!
The course takes roughly 2 hours complete.
If you're in a rush to get started or just need a refresher, you can view the videos from the course below.
Take a look at the Application as it is set up currently.
Click this link to preview the form
The sign up form includes important questions like:
Once they select your school, a link will appear to a welcome letter. Create a document that includes the following:
Most schools charge some sort of fee with the application. It may be called an Application Fee, Testing Fee, or some other name. The fee must be applied on a per-student basis (not per family).
The final step is to encourage families to apply online. You can do this by posting the application link on your website and sharing it on other documents.
Links to post on your site. Important! Copy and paste the links below. Do not follow the links and use the URL in the address bar!
If your target population is likely not to have computers at home, you should have an application event, where you provide computers for them to use to register.
Method 1 - Generic form
Method 2 - A student’s custom form
Send files of any documents you want included in the Registration Packet. You do not need to include anything already covered by the online form, which you can preview here.
The following are covered in the InfoSnap form - no additional docs required!
Here is an example of one school's Registration packet. Typical documents included are:
Next, we need to get your new students into the Roster Workspace.
b) Students who applied offline: Complete this spreadsheet for any students that applied OFFLINE, so that I can add them to InfoSnap (the link will make your own copy - share it back to Michael). ONLY DO THIS FOR NEW STUDENTS THAT APPLIED OFFLINE OR WE WILL HAVE DUPLICATE RECORDS.
After this we should have records in Registration for Returning students, New students who applied with InfoSnap, and New students who applied offline.
Be sure to communicate to your parents that they will complete their registration online this year! You may want to offer parents the opportunity to complete online registration at school for those who need extra help or access to a computer. Here are the instructions parents will receive.
Notification for those with PowerSchool Parent Portal Accounts
Every school has a different registration fee structure. Some charge the same single fee to all new students, some charge by family, some have add-ons for graduation, first communion, etc. To accommodate this, each student can be assigned a unique fee. The fee amount must be set before starting notification, usually in a bulk import.
The final step is to send the notification emails to your parents. This often involves a little troubleshooting and some decisions:
After notification, there are some tasks needed to ensure that all families complete registration:
InfoSnap is licensed based on your student enrollment. For 2017-2018, the cost was $4.66 per student. For those that want only applications or registration:
In addition, there is a processing fee for all credit card or e-check transactions. The fee is 3.49%.
The first step in supporting parents is to direct them to InfoSnap's official support. This will save your office a lot of time and work if they get help from InfoSnap.
The next thing to know is, please do not direct parents to the Department of Catholic Schools for support. The Schools Department will support you, but you must support them. We do not have the administrative capacity to provide direct support to parents.